At Ellipsis, we’re looking for an exceptional Executive Assistant to keep our growing team organized and running smoothly. You’ll be the backbone of our operations, enabling our Managing Director and wider team to focus on strategic goals while ensuring day-to-day tasks are handled with precision. 

About Us 

Ellipsis is a fully remote SEO content agency on a mission to set the standard for SEO Content worldwide. Our team spans the globe, collaborating across time zones to deliver exceptional results for our clients. With a focus on innovation, inclusion, and excellence, we’re building something special—and you could be a part of it. 

What You’ll Do 

Streamline Operations 

• Manage company administration tasks, including expense processing, invoicing, and compliance-related paperwork. 
• Collaborate with external accountants for payroll, financial reporting, and accurate records. 

Enhance Team Efficiency 

• Prepare meeting agendas, take detailed minutes, and ensure follow-ups are tracked and completed. 
• Draft client proposals and contracts, maintaining attention to detail and urgency. 

Support Growth Initiatives 

• Assist in the hiring process by posting job ads and screening applicants. 
• Create and manage sales follow-ups, ensuring client communications are timely and professional. 

Optimize Communication 

• Organize and maintain the Managing Director’s inbox, drafting replies and implementing systems for better efficiency. 
• Triage emails and ensure high-priority tasks are addressed promptly. 

Coordinate Travel and Events 

• Plan team retreats and manage logistics for meetings, conferences, and events. 
• Research and organize travel arrangements, ensuring seamless experiences for the team. 

What We’re Looking For 

• Exceptional attention to detail and organizational skills. 
• Strong written and verbal communication abilities. 
• Experience managing operations or providing executive support in a remote environment. 
• Confidence in using digital tools like Google Workspace and project management software. 
• Self-motivation and the ability to work independently while staying connected with the team. 

Why Join Us? 

• Fully remote role with flexible working hours. 
• Competitive salary ranging from £35k–£42k/year based on experience. 
• Generous leave policy: 28 days paid holiday, plus an additional day for each year of service (up to 5 extra days). 
• A four-day work week once a month. 
• Regular team retreats and meet-ups in exciting locations. 
• Enhanced maternity/paternity leave and sick pay. 
• Be part of an ethical, sustainable company aiming to become a B Corp by 2025. 

Our Hiring Process 

We value transparency and fairness in our hiring process. 

1. Application Review: Submit a tailored CV and thoughtful cover letter explaining why you’re a great fit. 
2. Video Interviews: Meet with various team members to discuss your experience and approach. 
3. Paid Test Project: Showcase your skills with a short project that mirrors the role’s responsibilities. 
4. References: Provide references from two previous managers. 

How to Apply 

If you’re ready to take on a pivotal role in a fast-growing company, submit your application by 20th January 2025. Applications will be reviewed after the deadline, and all candidates will receive a response. 

At Ellipsis, we believe in the power of human creativity and value authentic applications. AI-generated content will be disqualified. 

Join us in shaping the future of SEO content with a team that values collaboration, innovation, and excellence.