Administrative Assistant IV

Affirm is hiring an Administrative Assistant IV to support two Senior Executives on its Engineering Teams. The role is remote within the US and reports to the lead Executive Assistant on the Engineering Team. It is for someone who is organized, resourceful, and comfortable managing calendars, meetings, and travel for leaders who need their time used well.

What you will do

• Support two Senior Executives with their administrative needs
• Manage calendars, including scheduling meetings and deconflicting existing ones, often across multiple time zones
• Prepare for meetings: create calendar events, draft agendas, build slide decks, and communicate with attendees in advance
• Manage executive schedules so there is enough time to complete tasks
• Attend meetings when requested to run Zoom, track action items, and follow up with attendees
• Coordinate events, including team operations for team building and onsite or offsite meetings
• Build a working partnership with the Administrative Assistant supporting the Consumer Engineer Sr. Executives' Product counterpart to coordinate executive priorities, cross-functional meetings, strategic initiatives, and organizational planning
• Partner with the Leadership Support Team on needs across the wider Affirm team
• Handle additional administrative work: expense reports and travel coordination through Navan, documents and presentations in Google Suite and Microsoft Office, basic team travel and expense budget reconciliation, and ad-hoc special projects
• Stay curious about emerging AI technologies and keep learning and applying AI tools to improve productivity and administrative processes

Familiarity working with engineering teams is desirable but not required.

What they are looking for

• 2-4 years of relevant administrative experience
• Ability to work independently and across various teams
• Experience at a rapidly growing company, with the ability to work in a fast-paced environment
• Working knowledge of Google Suite, Microsoft Office, Navan, and Zoom
• Strong work ethic, professionalism, confidentiality, and good judgment
• Ability to deal with conflict and give and receive feedback diplomatically
• Confidence to challenge requests professionally when appropriate, offer thoughtful alternatives, manage expectations, and keep decisions aligned with executive priorities and business objectives
• Highly organized and resourceful, able to juggle multiple tasks with attention to detail and follow through

Pay and benefits

The role is pay grade I and equity grade 3. New employees typically come in at the start of the pay range, which is based on location, experience, and job-related skills.

USA base pay range (CA, WA, NY, NJ, CT) per year: $115,000 - $165,000. USA base pay range (all other U.S. states) per year: $101,000 - $151,000.

Base pay is part of a total compensation package that may include equity rewards, monthly stipends for health, wellness, and tech spending, and benefits including 100% subsidized medical coverage, dental, and vision for you and your dependents.

Benefits highlights include health coverage at no cost, with 100% of premiums covered for employees and dependents; monthly spending stipends for tech setup and health and wellness options; flexible time off and generous holiday calendars; and an employee stock purchase plan (ESPP) that lets you buy Affirm stock at a discount.

Location and other details

Affirm is a remote-first company. Most roles can be done from almost anywhere within the country of employment. Some positions may occasionally require in-person work at an Affirm office, and a few are office-based due to the nature of the work. All new hires are invited to an in-person onboarding experience.

Visa sponsorship is not available for this position.

Affirm says it is committed to an inclusive interview process, including accommodations for candidates with disabilities. For positions based in San Francisco or Los Angeles, Affirm considers qualified applicants with arrest and conviction records, as required by law.

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