Legal Assistant - Business & Corporate Attorney Support

Job Responsibilities

Attorney & Matter Support

• Open, organize, and maintain client and matter files across all case management systems.
• Draft, proofread, and format correspondence and routine corporate documents for attorney review (e.g. written consents, resolutions, NDAs, entity formation and qualification filings, cover letters).
• Prepare and maintain corporate minute books, cap tables, and entity records.
• Track and calendar filing deadlines, closing schedules, and corporate compliance dates (annual reports, registered agent renewals, license renewals).
• Create calendar invites; monitor and audit attorney calendars for conflicts and gaps.
• Coordinate document execution via e-signature platforms and manage signature pages and closing sets.
• Run document comparisons/redlines and flag inconsistencies or open issues for attorney review.
• Document meeting notes and action items; maintain the firm's task management system.
• Input and maintain accurate records in the case/matter management database.
• Perform filing and recordkeeping for physical and electronic files.

Client Interaction

• Prepare and issue client invoices; follow up professionally on outstanding balances.
• Share files and documents securely with clients and outside counsel.
• Serve as a client-facing point of contact for routine file, scheduling, and document requests.

Administrative Support

• Answer and direct phone calls to the appropriate attorney or team member.
• Conduct brief intake on prospective clients and matters, as needed.
• Coordinate with vendors on mail, packages, and courier services; process incoming mail.
• Label and organize electronic files consistent with firm naming conventions.
• Enter firm and client expenses; support accurate billing and timekeeping.
• Manage attorney calendars and coordinate travel arrangements (hotel/airline), as needed.
• Provide administrative backup to other team members (data entry, filing, paperwork) as needed.
• Provide timely, reliable follow-through on assigned responsibilities without prompting.
• Manage legal documentation and correspondence in strict confidence.
• Identify and implement improvements to administrative workflows.
• Manage records retention, including storage and retrieval.
• Perform other related duties as assigned.

Required Skills & Experience

• Minimum of 3 years of experience supporting a business or corporate attorney (or attorneys) at a U.S. law firm, in-house legal department, or comparable setting.
• Working familiarity with corporate governance documents and terminology (e.g., operating agreements, bylaws, resolutions, stock/membership certificates, formation and qualification filings).
• Excellent attention to detail and accuracy, particularly in proofreading and reviewing legal and corporate documents.
• Excellent organizational and time management skills, with a proven ability to manage multiple deadlines independently.
• Strong analytical and problem-solving skills, with sound judgment about when to resolve an issue directly versus escalate to an attorney.
• Exceptional written and verbal communication skills; fluent in English.
• Excellent interpersonal and client-service skills; professional and courteous under pressure.
• Ability to work independently and function well in a fast-paced, deadline-driven environment.
• Familiarity with law firm operations and the legal environment generally.
• Proficient with Microsoft Office (Word, Excel, Teams, OneDrive, Planner) and Google Workspace, including formatting Word documents and managing data in Excel.
• Experience with document comparison/redlining tools (e.g., Word Compare, Workshare, Litera, or similar).
• Experience with e-signature platforms (e.g., DocuSign or similar).
• Comfort with basic bookkeeping, invoicing, and collections follow-up.
• Familiarity with Clio/Adobe PDF.
• Working knowledge of legal billing and timekeeping practices.
• Able to conduct basic legal and business research.
• Able to work full-time, core business hours of 9:00 a.m.–5:00 p.m. CST (subject to review after 3 months); the team also includes EST and PST coverage.
• Reliable home office setup and equipment to work remotely.

Preferred Qualifications

• Experience supporting mul,ple attorneys concurrently in a law firm se5ing.
• Familiarity with entity/corporate compliance management software.
• Familiarity with QuickBooks
• Experience in healthcare, wellness, or another regulated-industry legal practice
• Familiarity with Canva and Go High Level (not required, but a plus).
• Able to learn new software tools quickly