O- Work from
- Philippines
- Contract
- Full-time
- Posted
- 9 November 2026
- Apply by
- 8 January 2027
We are seeking a proactive, detail-oriented HR Assistant to support our HR Manager in day-to-day HR operations, including payroll administration, HR systems management, internal communications, and compliance reporting.
HR Assistant (100% Remote)
Support our HR Manager in payroll, HR systems, communications, and reporting
Please apply through this application link
About the role
The ideal candidate will have strong familiarity with HR platforms and a sharp eye for accuracy when handling payroll data, timecard issues, and compliance reports.
You will also serve as the primary point of contact for routine HR inquiries when the HR Manager is unavailable, helping keep the HR team organized, responsive, and efficient.
Responsibilities
HR Operations & Administration
- Enter and verify timekeeping data from Square into Paylocity
- Support weekly and monthly payroll processing
- Troubleshoot employee timecard issues and reset Paylocity login credentials
- Generate reports and maintain historical data for HR and compliance audits
- Organize and maintain HR documents in Google Drive
Employee Support
- Monitor Slack and email for HR inquiries and triage or escalate as appropriate
- Provide light weekend support for urgent inquiries (approx. 2-3 per weekend)
- Escalate complex employee relations issues to the HR Manager
Communications & Job Postings
- Draft and build job descriptions
- Post job openings on Indeed and other recruitment platforms
- Monitor and update job listings regularly
- Coordinate candidate phone screen scheduling with Susanne based on screener responses
- Publish internal HR newsletters and communications
Performance & Planning Support
- Track employee performance management timelines
- Assist with logistics for senior leadership events and HR initiatives
- Support upcoming strategic planning cycles
Work Schedule
- Full-time, 40 hours/week
- Tuesday & Wednesday: No work
- Monday & Thursday: 6 hours each, 1:00 PM 7:00 PM PST (some flexibility)
- Friday: 8 hours, 9:00 AM 5:00 PM PST (no flexibility; fixed schedule)
- Saturday & Sunday: 4 hours each, 9:00 AM 1:00 PM PST (some flexibility)
Please apply through this application link
Requirements
- Strong working knowledge of online timekeeping platforms
- Excellent attention to detail and ability to follow through on tasks
- Friendly, resourceful communicator who knows when to escalate issues
- Comfortable handling repetitive tasks, shifting priorities, and managing a to-do list style workflow
- Able to work independently during off-hours or with minimal supervision
- Bonus: Experience supporting in-person leadership events or insurance-related HR administration
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