Journals Operations Coordinator (Journals Division)

The Journals Operations Coordinator reports to the Journals Operations Manager and is responsible for implementation of specific programs within the Journals Division under general supervision and direction, exercising independent judgment on critical business matters. The Coordinator provides operational and administrative support division-wide on a variety of tasks to facilitate efficient and timely daily operations. The responsibilities of this role require significant attention to detail and data integrity, excellent verbal and written communications skills, superb time management, and regular collaboration and coordination with others.

The Press is committed to honoring every person’s inherent dignity as human beings and making that the foundation of our organizational culture. We proactively find ways to ensure opportunities that promote diversity, equity, inclusion and access. We strive to publish courageously, giving voice to groundbreaking ideas. We support each other and our stakeholders and envision a future where knowledge enriches the lives of every person. The successful candidate will join a welcoming community that is inclusive and values the contributions and perspectives of individuals from all backgrounds.

Specific Duties & Responsibilities

• Manage and support financial and performance reporting activities, including preparing and maintaining assigned sales reports for internal and external distribution; monitoring and reconciling associated financial accounts; compiling and providing online usage statistics to journal editors; and serving as the primary backup to the Operations Manager for the preparation and distribution of monthly financial reports to society and distribution clients.
• Generate and distribute division-wide invoices and track payments.
• Lead annual subscription pricing update processes and maintain accurate and timely entry of data as assigned.
• Coordinate and maintain departmental schedules, timelines, and recurring activities, including tracking key deadlines, providing status updates and reminders to staff, and supporting the timely completion and publication of scheduled work.
• Support development of marketing materials through proofreading, fact-checking, and production assistance across print and digital channels.
• Partner with Journals staff to identify and implement process improvements, and document and maintain operational procedures and workflows.
• Weave diversity, equity, inclusion and access into all aspects of the work.
• Perform other duties as assigned.