Senior Bookkeeper / Accounting Specialist

Bookkeeping & Financial Records

• Manage day-to-day bookkeeping activities for multiple small business client accounts.
• Record, classify, and maintain accurate financial transactions in cloud-based accounting systems.
• Perform bank, credit card, and balance sheet reconciliations.
• Review general ledger entries and identify discrepancies, duplicate transactions, and incorrectly coded expenses.
• Maintain organised and updated financial records and supporting documentation.

Accounts Payable & Receivable

• Process supplier invoices, bills, and payment documentation.
• Prepare and issue customer invoices based on approved client instructions.
• Monitor outstanding accounts payable and receivable balances.
• Track payment statuses and assist with overdue invoice follow-ups.
• Ensure financial transactions are properly documented and recorded.

Month-End & Financial Reporting

• Perform regular month-end bookkeeping procedures and account reconciliations.
• Prepare financial summaries and basic management reports.
• Assist with cash flow monitoring, expense tracking, and budgeting.
• Review financial reports and identify unusual transactions or discrepancies.
• Ensure financial records are complete and ready for reporting and review.

BAS & Australian Compliance Support

• Maintain accurate bookkeeping records to support Business Activity Statement (BAS) preparation.
• Review GST-related transactions and ensure supporting documents are available.
• Assist in preparing reconciliation schedules and financial information for BAS reporting.
• Monitor reporting deadlines and maintain relevant compliance documentation.
• Escalate complex GST, taxation, and BAS matters to the appropriate authorised practitioner.

Client Account Management & Bookkeeping Support

• Manage bookkeeping requirements across multiple client accounts.
• Assist with new client account setup and accounting software organisation.
• Conduct bookkeeping clean-ups by identifying unreconciled transactions, uncategorised expenses, and incomplete records.
• Coordinate with clients to obtain missing receipts, invoices, bank statements, and other financial documents.
• Respond to routine bookkeeping enquiries and provide timely updates on outstanding requirements.

Systems & Process Improvement

• Work efficiently across Xero and QuickBooks for different client accounts.
• Utilise document capture and management platforms to streamline bookkeeping activities.
• Maintain accurate client records, task lists, and workflow trackers.
• Identify opportunities to improve bookkeeping processes, accuracy, and efficiency.
• Follow established procedures for data security and confidentiality.