Project Manager

Job Title: Project Manager
Job Location: Richmond VA or Remote
Operating Company: AIR Global Accounts
Pay:90-150k plus Bonus Incentive
FLSA Status: Exempt

About

The Project Manager will serve as the primary point of contact between customers, manufacturers, vendors, and internal teams to ensure projects are executed on schedule, within budget, and in accordance with contractual requirements.
This role requires ownership and accountability beyond simply tracking purchase orders. The Project Manager will be directly responsible for equipment delivery performance, project documentation, change order management, and protecting project gross margins.

The ideal candidate is proactive, solutions-oriented, commercially aware, and comfortable managing multiple complex projects in a fast-paced environment.

Website: AIR Control Concepts | HVAC Partnerships, Growth & Support Across North America

Project Management & Execution

• Manage assigned projects from purchase order acceptance through equipment delivery and closeout.
• Review purchase orders, proposals, specifications, and contractual requirements to confirm scope, pricing, and delivery commitments.
• Develop and maintain project schedules, submittal logs, procurement milestones, and delivery trackers.
• Proactively identify and resolve schedule risks, scope discrepancies, and potential cost impacts.
• Coordinate equipment delivery milestones with construction schedules, energization requirements, and commissioning activities.
• Maintain accurate project documentation and ensure timely resolution of outstanding issue

Manufacturer & Vendor Coordination

• Serve as the primary liaison with manufacturers and suppliers throughout project execution.
• Coordinate engineering submittals, shop drawings, technical documentation, and customer approvals.
• Monitor manufacturing progress, production milestones, factory testing, and equipment readiness.
• Verify manufacturing lead times and delivery commitments, proactively addressing potential delays.
• Coordinate resolution of technical questions, design changes, and equipment discrepancies.

Customer Communication & Logistics

• Act as the primary project contact for data center developers, owners, electrical contractors, general contractors, and engineers.
• Provide regular project updates, including submittal status, manufacturing progress, and delivery schedules.
• Participate in project coordination meetings and manage outstanding action items.
• Coordinate freight, shipping, phased deliveries, and site-specific logistics requirements.
• Address delivery discrepancies, damaged equipment, and warranty-related issues.
• Maintain strong customer relationships through responsive communication and proactive problem-solving.

Financial & Commercial Management

• Monitor project budgets, costs, and gross margins to protect profitability.
• Review vendor pricing, purchase orders, freight expenses, and other project-related costs.
• Identify, document, price, and process change orders associated with scope revisions or customer requests.
• Ensure additional costs are properly documented and recovered when contractually appropriate.
• Coordinate invoicing, billing milestones, and outstanding financial items with accounting.
• Identify potential margin erosion and implement corrective actions.

Internal Coordination & Reporting

• Collaborate with sales, purchasing, accounting, and operations to ensure successful project execution.
• Maintain accurate project records within company ERP, CRM, and project management systems.
• Provide management with regular updates on schedules, financial performance, risks, and outstanding issues.
• Support continuous improvement of project management processes and internal workflows.

Experience and Requirements

Required

• 3–5 years of experience in project management, electrical distribution, manufacturer representation, electrical construction, or a related industry.
• Working knowledge of electrical power distribution equipment and procurement processes.
• Strong organizational, communication, negotiation, and problem-solving skills.
• Ability to manage multiple complex projects and competing deadlines.
• Experience reviewing purchase orders, technical specifications, submittals, and project schedules.
• Proficiency in Microsoft Excel, Outlook, Teams, and related business applications.
• Strong financial awareness and ability to manage project costs and profitability.
• Self-motivated with a demonstrated ability to take ownership and proactively resolve issues.