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Executive Assistant (Full-Time, Remote, Immediate Start)

Spark Brilliance · Remote (U.S.-based only) · posted 1 year ago

Executive Assistant (Full-Time, Remote, Immediate Start) at Spark Brilliance — remote job on CafeRemote
All Other Remote Canva CRM Email Handling Full-time the United States
Spark Brilliance is a purpose-driven leadership consultancy founded by Jackie Insinger — bestselling author, keynote speaker, and executive coach. The company helps high-performing leaders and organizations transform through neuroscience-backed frameworks and deeply impactful experiences. Spark Brilliance is more than a business — it’s a movement focused on elevating human potential, connection, and positive leadership.  

🔸 Role Overview 

We are hiring a full-time Executive Assistant who thrives in dynamic, fast-moving environments. You’ll be the trusted right hand to Jackie Insinger, coordinating her calendar, communications, speaking engagements, and business operations with sharp attention to detail and emotional intelligence. 

🔥 Urgent Hire: Applications are open for only 24 hours, and we’re aiming for someone to start as soon as next week.

 
🔸 What You’ll Do

Executive Support (60%)
 
  • Manage and optimize calendar, email inbox, and scheduling

  • Coordinate logistics for speaking engagements, coaching sessions, and workshops

  • Draft client communications, follow-ups, and internal briefs

  • Prepare contracts, documents, and stakeholder touchpoints


Operations & Admin (40%)
 

  • Manage tools like Google Workspace, Airtable, Slack, Kajabi

  • Support CRM, invoicing, project timelines, and SOP updates

  • Assist in marketing operations (email formatting, light content coordination)
 
🔸 You’re a Fit If You Have
 
  • 3+ years experience supporting a senior executive or founder

  • Excellent written, verbal, and interpersonal communication

  • Strong organizational, prioritization, and problem-solving skills

  • Tech proficiency: Google Workspace, Zoom, Airtable, Kajabi, Slack

  • A proactive, emotionally intelligent, and mission-aligned mindset

Bonus if you bring:
 

  • Project management skills

  • Exposure to coaching or leadership development

  • Familiarity with Canva, Mailchimp, CapCut, or light creative tools
 
🔸 Why This Role Matters

You’re not just managing logistics — you’re enabling a visionary leader to scale a mission-driven brand. You’ll be the calm force that keeps priorities clear, projects on track, and impact high. This role comes with trust, growth, and meaning.


🔸 How to Apply (24-Hour Window)

Applications will only be accepted via the Google Form below — not LinkedIn Easy Apply.

🔗 Apply Now via Google Form

You'll need to:
✅ Upload your resume
✅ Answer short questions
✅ Record & submit a brief introduction video (required)

We are reviewing applications as they come in, and scheduling interviews immediately.

📩 Questions? Email: [email protected]
 
Company: Spark Brilliance
Location: Remote (U.S.-based only)
Compensation: Hourly (commensurate with experience)
Deadline: Open for 24 hours only
Start Date: Immediate  

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