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Part-Time Operations Specialist – Property Management & Accounting

MP Management · Anywhere in the World · posted 8 months ago

Part-Time Operations Specialist – Property Management & Accounting at MP Management — remote job on CafeRemote
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When it comes to buying or selling real estate, experience and expert guidance make all the difference. First Rank Realty provides clients with deep industry knowledge and trusted representation, helping buyers and sellers navigate the market with confidence. As one of Maryland’s leading real estate firms, we are known for our professionalism, high standards, and the respect we’ve earned within the industry. We set the bar high and take pride in delivering dependable, top-tier service for both residential and commercial properties. Our team is passionate about real estate, committed to our clients, and always available to support them through every step of the process.  

We are a Maryland-based property management firm seeking a detail-driven Operations Specialist to support our accounting and operational workflows. Our environment is highly structured, with established SOPs and step-by-step video training. This role is for someone who excels at executing defined processes accurately and consistently. We are not looking for someone to “figure things out” as they go—we need a precise operator who can follow systems and deliver error-free results. 

The Workflow 

  • Availability: You must be active and responsive between 9:00 AM and 3:00 PM EST

  • Buildium Operations: Process utility bills, record payments, and perform bank-to-ledger reconciliations

  • Cloud Organization: Maintain a strict Google Drive structure using our naming conventions

  • Team Communication: All internal coordination is handled via Telegram; proficiency with Telegram (handles and desktop use) is required

Required Proficiency
 

  • Buildium: Confident navigation of ledgers, recording checks, and reconciling accounts

  • Google Workspace: Advanced use of Drive and Sheets (formulas, sorting, logic, and data accuracy)

  • Property Management Fundamentals: Working knowledge of trust accounting, tenant ledgers, and vendor disbursements

  • Technical Setup: Dual monitors or a large-screen setup for efficient split-screen work

Mandatory Application Questions
 
Applications that do not address all three questions in the cover letter will not be reviewed.
 
  1. The Naming Test:
    Rename this file using the format [Property Address]-[Document Type]-[Month]-[Year] (use dashes only):
    “Water Bill for 5417 Remmell Ave dated Feb 10, 2026”

  2. The Logic Test:
    We follow a “Date + 1” rule (transactions are recorded one day after the receipt date). If a bill is paid on Friday, Feb 13, what exact date should be entered in Buildium?

  3. The Audit Test:
    If a utility portal requests $150.00, but the PDF bill shows a total of $145.00, what is your immediate next step?

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