Sr. Administrative Coordinator (Office of the Vice Provost for Research)

Johns Hopkins University is hiring a Sr. Administrative Coordinator to support major research programs through the Office of the Vice Provost for Research. The role covers administrative and operational work across program operations, meetings and events, award mechanisms, communications, and staff coordination. It reports initially to the Assistant Director of Strategic Initiatives and involves close work with program leadership, staff, and university partners.

The position is considered remote, but the person hired should be local to Baltimore or DC because in-person presentations, meetings, and events are required.

What you will do

• Plan, support, and organize the daily activities of the office, unit, or program.
• Provide administrative, project, and calendar support to program leadership or comparable business leaders.
• Manage calendars for assigned leaders and teams; schedule meetings and coordinate the logistics around them.
• Support budget administration: monitor and track expenses, reconcile accounts, resolve issues, help develop budget projections, and collect information for budget development.
• Develop and manage administrative projects such as databases, reports, grant proposals, office workflow, records control, and course materials.
• Coordinate purchasing, process department bills, and reconcile accounts.
• Prepare meeting materials such as draft agendas and background information; staff high-level meetings, record and draft minutes, and follow up on action items.
• Coordinate general office services including payroll, purchasing, records control, office moves and renovations, and repairs and maintenance.
• May serve as liaison or office contact with facilities or other service providers.
• Identify and resolve administrative problems.
• Analyze operating practices, processes, and procedures, and recommend administrative processes that keep office operations efficient.
• Develop and produce reports and assist with presentations.
• Help plan special events and functions such as workshops and conferences, including setup and logistics.
• May handle non-routine and confidential administrative functions.
• Coordinate work assignments of students or temporary office support as needed.
• Maintain shared inboxes, files, trackers, and administrative systems.
• Coordinate logistics for virtual, on-campus, and off-site meetings and events, including materials, space, catering, and technology.
• Support internal communications and help prepare, format, and distribute administrative materials.
• Track deadlines, deliverables, and follow-up items across workstreams.
• Provide administrative and operational support on special projects as assigned.

What they are looking for

Minimum qualifications:

• High school diploma or graduation equivalent.
• Four years of related experience.
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma or equivalent, to the extent permitted by the JHU equivalency formula.

Preferred qualifications:

• Bachelor's degree with 5+ years of relevant administrative or operational experience, preferably in higher education, research, or a similarly complex environment.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams, Adobe Acrobat).
• Strong communication and interpersonal skills, with the ability to work independently and collaboratively, handle sensitive information, solve problems proactively, and quickly learn administrative, financial, and operational systems.
• Demonstrated ability to coordinate meetings, events, travel, financial processes, and administrative workflows across multiple stakeholders in fast-paced, changing settings.
• Experience supporting cross-functional initiatives, familiarity with university systems such as SAP, and experience supporting institutes, centers, or programs.

The ideal candidate is highly organized, proactive, detail-oriented, and adaptable, with strong judgment, professionalism, discretion, and communication skills.

Pay, hours, and location

• Starting salary range: $21.25 to $36.90 hourly, commensurate with experience.
• Full time, 37.5 hours per week (schedule listed as 5/37.5).
• FLSA status: Non-Exempt.
• Classified title: Sr. Administrative Coordinator. Role/level/range: ATO 37.5/03/OF.
• Location: Homewood Campus. Department: Vice Provost Research Office. Personnel area: University Administration.